Cookie Policy: St John's Staff Hire Recruitment Portal

Effective Date: February 26, 2026

Data Controller: St John's Staff Hire

This Cookie Policy specifically governs the recruitment sub-platform (the "Job Board") used by St John's Staff Hire to recruit agency team members. It explains how we use cookies, web beacons, and tracking technologies to manage your application process.

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1. How We Use Cookies in the Recruitment Process

Unlike a general marketing website, this Job Board uses cookies primarily for functional integrity and security. When you apply for a position as an agency team member, cookies allow us to:

• Authenticate your identity and prevent unauthorized access to your application profile.
• Maintain a secure "session" while you upload sensitive documents like CVs, Right to Work documentation, and certifications.
• Ensure that the data you enter into multi-page application forms is temporarily cached so it is not lost during the submission process.

2. Classification of Cookies Used

A. Strictly Necessary Cookies (Always Active)

These are essential for the Job Board to function. Under UK/EU law, these do not require prior consent as the service (applying for a job) cannot be provided without them.

Cookie Identifier	Technical Function	Data Stored	Retention
laravel_session	Session Identification	An encrypted string that links your browser to your specific application data on our server.	2 Hours / End of Session
XSRF-TOKEN	Anti-Forgery Security	A unique token used to verify that the person submitting the application form is the same person who started it.	2 Hours

B. Persistent & Functional Cookies

These cookies improve the candidate experience but are not strictly required for the site to load.

• remember_web_*: If you choose the "Keep me logged in" option when accessing your candidate dashboard, this cookie stores a token that allows you to bypass the login screen on return visits. (Retention: 5 Years or until logout).
• job_search_prefs: Stores your last searched location or job type (e.g., "Warehouse," "Driving") to prioritize relevant roles on your next visit.

3. Data Processing and CV Uploads

While cookies facilitate the process of uploading your CV, the cookie itself does not contain your CV data. Once you submit your application, the data is moved from the temporary session state into our secure recruitment database. Please refer to our Privacy Policy for details on how we store and process your professional history.

4. Third-Party Analytics and Tracking

We may use minimal third-party tools (such as Google Analytics or Plausible) to monitor the conversion rate of our job adverts. These tools may set cookies to track:

• Which job boards (Indeed, LinkedIn, etc.) referred you to our site.
• The time spent on specific job descriptions.
• Device types used (to ensure our application forms remain mobile-friendly).

5. Managing Your Consent

Upon your first visit to our Job Board, you were presented with a cookie consent banner. You may change your preferences at any time by clearing your browser cache or clicking the "Cookie Settings" link in the footer of this portal.

Note: Withdrawing consent for Strictly Necessary cookies will result in an immediate termination of your active session, and any unsaved application data will be lost.

6. Contact and Compliance

For more information on how St John's Staff Hire manages candidate data, or to exercise your rights under the Data Protection Act 2018 (UK GDPR), please contact:

Data Protection Officer
Hannah Francis, at St John's Staff Hire
Email: hannah@staff-hire.co.uk
Subject: Cookie Policy Inquiry